How to Conduct an Online Board Meeting

A video conference enables remote https://www.board-room.blog/comprehensive-market-guide-for-board-portals board participants to see one another, even if they use different types of devices. For meetings, nonprofits can pick among a variety of video conferencing platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits may also opt to use a board management software with a meeting interface to allow remote participation, without leaving the platform.

The ability to see the expressions of participants can lead to more interactive and participative meetings. To ensure that everyone is heard, have the chair call on board members who haven’t spoke and limit the number of people speaking at one time. This ensures that no participant is dominating the discussion and facilitates a more balanced process of decision-making. To minimize background noise, ensure that participants turn off their mobiles and use the mute function when they’re not talking.

Some directors might not be familiar with the virtual environment They may be hesitant to speak up. This reduces their involvement and effectiveness. This issue can be solved with an interface that is easy to use for meetings and a session of training that helps attendees become familiar with the platform, and encouraging them practice before the meeting. The board could also design a strict agenda with time limits for each item. This will ensure that the meeting goes smoothly and that the desired result is attained. Board members can highlight documents on their computers and make notes to enhance their involvement and speed up the meeting. They can share their annotations with other members to encourage collaboration and enhance the quality of their minutes.